AP/AR Analyst (On site - Andares, Guadalajara)

AP/AR Analyst

Responsibilities

• Support audit inquiries by collecting order documents from D365 and legacy AX2012 systems, tracing transactions from invoices to bank deposits, and providing explanations for any non-standard transactions.
• Investigate and resolve payment and invoicing discrepancies for both customers and suppliers, utilizing D365, email communication, Adyen credit card portal, bank websites, and collaborating with internal teams.
• Assist with special projects, such as resolving Shipped Not Invoiced (SNI) orders, by researching payments, identifying invoicing failures, and implementing corrective measures.
• Process check refunds through D365 workflows, and manually prepare and mail refund checks to customers.
• Create and administer credit and debit memos to adjust pricing, taxes, or invoicing for non-standard products, services, or items that were previously not invoiced.
• Monitor and troubleshoot batch jobs to ensure correct invoicing of shipped sales orders, resolving any issues that arise during processing.
• Generate and maintain shipment accruals reports, tracking orders that have been shipped but not yet invoiced, and addressing any related issues or discrepancies.
• Resolve bag order invoicing issues, working closely with Sales and Credit teams to ensure timely and accurate invoicing of these orders.
• Serve as backup to the AR Clerk, ensuring the continuity of accounts receivable functions as needed.
• Assist in maintaining AP configurations within the ERP system, including payment terms, bank accounts, check signatures, workflow approvals, and other key settings.
• Configure, monitor, and troubleshoot batch jobs and purchase orders, addressing any technical or process-related issues that may arise.
• Provide support for audit requests, similar to customer-side responsibilities, by gathering necessary documents, verifying transactions, and resolving any issues related to payments or invoicing.
• Assist in managing accounts payable automation tools such as Xtracta and Power Automate, working with IT and vendors to resolve any technical challenges.
• Serve as backup to the AP Clerk role, ensuring seamless operations within accounts payable when needed.
• Collaborate with Sales and Credit teams to track and resolve issues with bag orders that fail to invoice, ensuring these orders are invoiced promptly.
• Support special projects related to payment and invoicing as required, offering assistance to keep processes running smoothly.

Requirements

Academic/Training

• Minimum Academic Training:
  • Bachelo'rs degree in Accounting, Finance, or a related discipline, or equivalent professional experience.
  • Prior experience in manufactoring and distribution is highly desirable.
  • Experience working in a high-volume, multi-location, and multi-currency setting is a plus.
• Primary Area of Training:
  • Accounting, Finance, or related fields.

Experience

• At least 2 years of experience in accounts receivable or a comparable financial position.

Languages

• Spanish & English at a B2/C1 proficiency level.

Specific Skills and Knowledge

• Proficient in Microsoft 365 products, especially Outlook, Teams, and Excel, with advanced expertise in Excel.
• Strong knowledge of accounting principles and practices and a keen attention to detail, ensuring accuracy in all tasks.
• Ability to prioritize, organize tasks, and self-manage in a fast-paced, team-oriented environment, ensuring efficient workflow and task completion.
• Excellent communication skills, both written and verbal, enabling clear and effective interactions within teams and with external partners.

1. Prestaciones superiores a las de Ley (+Vacaciones/Prima vacacional, 30 días Aguinaldo, vales despensa, fondo de ahorro, seguro de gastos médicos mayores, bono anual variable, estacionamiento, PTO days, entre otros).
2. Monday to Friday, 8:00am-5:00pm or 9:00am-6:00pm (daylight saving / summer time)
   1. After anniversary, 1 day to be WFH
3. Indefinite contract after training period